Facilities Coordinator Interview Questions UK: 8 Real Questions and What Interviewers Want

If you are going for a Facilities Coordinator role in the UK, it helps to know what you will actually be asked. This list comes from the 25 questions in our Facilities Coordinator question bank, which we wrote for UK employers.

For each question below, we have also noted what the interviewer is really trying to find out. That second part is what most candidates miss.

Eight Facilities Coordinator interview questions, and what the interviewer is thinking

1. What does a typical day as a Facilities Coordinator involve?

Why they ask: They want to know you understand the reactive and planned mix of the job.

2. What is the difference between planned preventative maintenance and reactive maintenance, and why does the balance matter?

Why they ask: Tests basic FM understanding and cost awareness.

3. What statutory compliance checks would you expect to be tracked in a commercial building?

Why they ask: Compliance is the core risk area for any facilities function.

4. What is a CAFM system and how have you used one?

Why they ask: Most coordinators work with helpdesk software daily.

5. A member of staff reports a leak from the ceiling above their desk. What do you do?

Why they ask: Checks prioritisation, safety and communication under pressure.

6. What is a permit to work and when might you issue or check one?

Why they ask: Tests health and safety awareness for contractor control.

7. How do you manage contractors on site?

Why they ask: Contractor control is central to a coordinator's duties.

8. What do you know about the Regulatory Reform (Fire Safety) Order 2005 and the role of the responsible person?

Why they ask: Fire safety is a universal FM responsibility.

A sample answer to question 1

What does a typical day as a Facilities Coordinator involve?

No two days are identical, but there is a rhythm. I would start by checking the helpdesk or CAFM system for overnight requests and prioritising them by urgency, so a leak or a failed fire alarm comes before a flickering light. Then I would assign jobs to in-house technicians or contractors, confirm access arrangements and keep requesters updated. Through the day I would handle contractor sign-in, permits to work, deliveries, meeting room set-ups and any site walk-rounds. I would also chase planned preventative maintenance, for example fire alarm tests or legionella flushing, and make sure certificates and records are filed. Towards the end of the day I would update the job log, raise purchase orders and prepare a handover for the next day. It is a coordinating role, so communication matters as much as practical know-how.

Getting the rest

You can read the full model answers, key points and common mistakes for all 25 questions on the Facilities Coordinator interview questions page. The first five are free, no sign-up needed.